ShowMan Detailed Explanations and Instructions

The following special tasks are distinguished as follows:

• Tasks preceded by a $ can be used only by the APF using the Master Database
• Tasks preceded by a # can only be used by the jury in the jury room

• Dealing with ShowMan itself
  • $ Make a Distribution Copy of ShowMan to be sent to the Show Secretary of a new Show
  • Installing ShowMan
  • Login
  • Make an electronic copy of the ShowMan database for the APF after the Show
  • $ Merge an exhibit's data with the Master
• Change the Rules for Judging Exhibits (FIP, APF, Local)
  • Update the tables of Awards and Points required for each award
  • Update the tables of Classes and their Criteria
• Extract data from ShowMan
  • Print Youth Exhibitors
  • Print all Exhibitors in an Australian State
  • Print Exhibits qualified for International Exhibitions
  • Print the judges and their qualifications
  • Print a sample of each Judging Sheet
  • Print the list of tasks for the successful running of a Show
• Update general purpose records
  • $ Update the table of Judges and their Qualifications
  • $ Check for and Eliminate duplicate People
  • $ Check for and Eliminate duplicate Exhibits
  • $ Enter results of Australian (& NZ) exhibitors
  • $ Make changes to the task list
  • Update the table of Shows with Australian Exhibitors
  • Update Dealer records
  • Print the list of tasks for the successful running of a Show
• Mailing list processing
  • Update the names of the Mailing Groups you want to use as a basis for producing mailing lists
  • Update who is in which Mailing Group
  • Print mailing labels, on A4 sheets of 2 columns of 7 labels
• Preparing for your Show
  • Develop a budget
  • Prepare an Entry Form
  • Prepare your Draft Prospectus
  • Prepare Draft Bulletin 1
  • Prepare Draft Bulletin 2
• Getting Entries
  • Select Exhibitors from previous Shows who might submit Entries to your Show
  • Update headings and sub-headings for catalogue entries
  • Update People records on the database
  • Update Exhibit records on the Database
  • Register entries as they are received
• After entries close
  • Print the Catalogue Listing of exhibits
  • Print the alphabetic Listing of Exhibitors
  • Produce Merge Data Source for Acceptance Letters
  • Print acceptance letters
  • Produce Data Source for Envelope Labels
  • Print Exhibitors' Envelope Labels (A4 format)
  • Print Exhibitors' Envelope Labels (small format)
  • Produce editorial content for catalogue
  • Print the Judging Sheets
  • Produce Certificate Master
• Prepare for Judging
  • Update List of Special Prizes available to the Jury for allocation to deserving Exhibitors
  • Print the list of prizes for catalogue
  • Produce editorial content for awards list
  • Produce Data Source for Certificates
  • Produce Certificates
  • Print bin room labels
  • Print bin room tracking forms
• Setting up the Show
  • Receive containers with frames.
  • Install frames.
• In the Jury Room
  • # Enter Total Points on each call until all Total Points are Final
  • # Print Summary of points awarded
  • # Check Exhibits of a specific exhibitor and awards made to them
  • # Transfer an entry to another class
  • # Enter Criteria Points for an Exhibit after Judging for that exhibit is complete
  • # Allocate Felicitations and Special Awards
  • # Allocate the available special prizes to selected exhibitors
  • Print the Critique Sheets
• After judging is finished
  • Print the awards list (Palmares)
  • Print the Prize List
  • Print the Medal Tally
  • Produce Data source for Certificates
  • Print Certificates
  • Make a copy of results for your Website
• Close down the Exhibition
  • Take down exhibits
  • Pack Frames and dispatch